7C's OF COMMUNICATION

Any communication to be effective it needs some elements that can be essential during communication. Also when you write emails, facilitate meetings, participate in conference calls, create reports, devise presentations, debate with your colleagues… the list goes on.

We can spend almost our entire day communicating. So, how can we provide a huge boost to our productivity? We can make sure that we communicate in the clearest, most effective way possible.

This is why the 7 Cs of Communication are helpful. The 7 Cs provide a checklist for making sure that our meetings, presentations, reports and others become the best. Therefore by considering this, communication become well constructed and clear – so your audience gets your message.

The following are the 7Cs of communication that should be considered during communication;

•   Clear.

•   Concise.

•   Concrete.

•   Correct.

•   Coherent.

•   Complete.

•   Courteous.

They can be explained as follows;

1. Clear

When writing or speaking to someone, be clear about your goal or message. What is your purpose in communicating with this person? If you're not sure, then your audience won't be sure either.

To be clear, try to minimize the number of ideas in each sentence. Make sure that it's easy for your reader to understand your meaning. People shouldn't have to "read between the lines" and make assumptions on their own to understand what you're trying to say.

2. Concise

When you're concise in your communication, you stick to the point and keep it brief. Your audience doesn't want to read six sentences when you could communicate your message in three.

•   Are there any adjectives or "filler words" that you can delete? You can often eliminate words like "for instance," "you see," "definitely," "kind of," "literally," "basically," or "I mean."

•   Are there any unnecessary sentences?

•   Have you repeated the point several times, in different ways?

3. Concrete

When your message is concrete, then your audience has a clear picture of what you're telling them. There are details (but not too many!) and vivid facts, and there's laser-like focus. Your message is solid.

4. Correct

When your communication is correct, it fits your audience. And correct communication is also error-free communication.

•   Do the technical terms you use fit your audience's level of education or knowledge?

•   Have you checked your grammatical errors of writing? Remember, spell checkers won't catch everything.

•   Are all names and titles spelled correctly?

5. Coherent

When your communication is coherent, it's logical. All points are connected and relevant to the main topic, and the tone and flow of the text is consistent.

6. Complete

In a complete message, the audience has everything they need to be informed and, if applicable, take action.

•   Does your message include a "call to action," so that your audience clearly knows what you want them to do?

•   Have you included all relevant information – contact names, dates, times, locations, and so on?

7. Courteous

Courteous communication is friendly, open, and honest. There are no hidden insults or passive-aggressive tones. You keep your reader's viewpoint in mind, and you're empathetic to their needs.

    By Kingalu Avin

          BAPRM 42697